Procurement that thinks, acts and delivers.

Requisitions

MRP-driven and ad-hoc purchase requisitions with multi-level approval workflows.

RFQ & Sourcing Events

Create RFQs, send to suppliers, compare multi-supplier quotes, award by line item.

Purchase Orders

PO creation from awarded RFQs, PDF export, contract compliance validation.

Call-Off Purchase Orders

Raise call-off POs against framework contracts — auto-validated against contracted prices, quantities, and delivery windows.

Goods Receipt

Record deliveries against POs with quantity and quality status tracking.

Quality Inspection

Inspect received goods, approve or reject with documented quality notes.

Invoices & 3-Way Match

Automated matching across PO, goods receipt, and invoice — exceptions only to your team.

Payments

Payment approval workflow with full history and audit trail.

Supplier Master & 360 View

Complete supplier profile combining onboarding data, performance metrics, and transactional history.

4-Stage Supplier Onboarding

Registration → Company & Finance → Quality & Compliance → Portal Activation.

Supplier Portal

Supplier-facing interface for RFQ quotes, PPAP submissions, invoice upload, and compliance document submission.

Supplier Classification

Category coverage, commodity codes, plant preferences, export/import capabilities.

Supplier Sites

Multi-location management with primary manufacturing site designation.

Banking & Tax/Legal

Secure banking details, remittance information, and tax/legal registration.

Compliance & ESG

Sanctions screening, anti-bribery, data privacy, environmental, and financial health tracking.

Part Master

Internal and manufacturer part numbers, AML/AVL, lifecycle status, and specifications.

Bill of Materials

BOM creation with component lines, alternates, quantities, and revision tracking.

Component Lifecycle Tracking

Real-time status monitoring — Active, NRND, EOL, Obsolete — with risk scores.

Lifecycle Analysis (AI)

AI-powered obsolescence prediction, alternate component sourcing, and risk prioritisation.

Approved Manufacturer List

Maintain and enforce your AML across all procurement activities.

Approved Vendor List

Manage your AVL with per-part vendor authorisation.

PPAP Workflow

Full Production Part Approval Process — document submission, kanban review, approval/rejection.

Supplier Quality Approvals

Validate supplier capabilities, certifications, and quality management systems.

Certification Tracking

ISO 9001, IATF 16949, ISO 14001 and custom certificates with expiry alerts.

Quality Inspection Workflow

Goods receipt inspection workflow for quality engineers.

3-Path Contract Creation

Start from a template, build from scratch with the guided 5-step wizard, or import an existing PDF/Word document — AI extracts all fields automatically.

5-Step Creation Wizard

Parties → Commercial Terms → Line Items (6 types) → Clause Builder → AI Risk Review. Configurable contract types per organisation.

RFQ-to-Contract

Convert an awarded RFQ directly into a contract — supplier, pricing, and terms pre-populated, zero re-keying.

Template Builder

Author contract templates with {{variable}} placeholders and clause assignments. Templates available in the wizard and the Word Add-in.

Clause Library

Searchable clause library with categories, mandatory/standard flags, fallback positions, and risk scoring. Usable in the wizard and Word Add-in.

Configurable Approval Workflows

Build multi-step approval chains in the admin — any number of steps, any roles, any sequence. No code required.

Multi-Provider eSign

Choose your eSign provider per organisation: Local (in-platform), DocuSign, Adobe Sign, or Dropbox Sign. Each org configures independently.

AI Bulk Import

Upload existing contract PDFs — AI extracts all fields, parties, dates, values, and obligations automatically.

AI Clause Risk Flagging

AI scans contract text and flags high, medium, and low risk clauses with plain-language explanations for legal and procurement reviewers.

Contract Q&A

Ask any natural language question about a contract — "what are the payment terms?", "when does this renew?" — and get an instant AI answer.

Obligation Tracking

AI extracts and structures all obligations from contract text. Deadlines monitored, overdue items surfaced on role-based worklist.

Price Escalation Engine

Index-linked escalation formulas, effective price calculations, and per-line escalation schedules. Call-off POs automatically use the current effective price.

Contract Risk Intelligence

Risk register, risk heat map, and risk scoring across the active contract portfolio. Per-org risk matrix configurable by admin.

Counterparty Risk

ABN lookup and Creditsafe credit data integrated into the contract record. Financial health visible before signing.

Group Contract Dashboard

Cross-entity contract visibility for CPOs and holding company executives. Entity picker scopes to subsidiary or group-wide view.

Incoterms Management

Incoterms captured on contracts, injected as {{INCOTERMS}} into clause templates, and tracked across call-off POs and renewal RFQs.

Amendment Management

Track all contract changes with full revision history and approver audit trail.

Expiry & Renewal Alerts

Automated alerts at 90, 60, and 30 days before expiry — with auto-renewal block workflow.

Call-Off PO Generation

Generate purchase orders directly from framework contracts — enforcing contracted pricing and terms automatically.

Microsoft Word Add-in

Draft, insert templates and clauses, bind variables, AI-analyse risk, and push documents to Proconomy — all from inside Microsoft Word.

Executive Dashboard

Real-time KPIs, procurement pipeline, top suppliers, lifecycle risk alerts, and PPAP status.

AI Spend Analysis

AI-driven spend intelligence, category breakdown, consolidation opportunities.

Commodity Exposure Dashboard

Live metal and resin prices tracked against LTA index clauses — forward-buy windows surfaced automatically.

Category Strategy Agent

Strategic sourcing recommendations and cost reduction opportunities by category.

Budget Management

Plant and category budgets with fiscal year tracking and actuals comparison.

Scheduled Reports

Schedule contract, spend, obligation, and KPI reports for automatic email delivery — or run any report on demand in one click.

BI REST API

Connect Power BI, Tableau, or any analytics tool directly via authenticated REST API endpoints for contracts, obligations, ESG tags, and KPIs.

Role-Based Worklist

Personalised action queues for all 11 roles — CPO, buyers, finance, legal, quality, warehouse, and more.

My Actions (AI Tracker)

Track, act on, and manage AI agent recommendations across all modules.

NOVA Procurement Assistant

Natural language queries across all procurement data — ask about overdue invoices, EOL risks, or spend trends in plain English.

User Management

Create users, assign roles, control plant-level access.

Role-Based Access Control

11 roles with granular navigation and feature access control.

Full Audit Trail

Every action logged — status changes, approvals, rejections, and overrides.

Microsoft Teams Notifications

Real-time notifications for 16 contract and procurement events — sent to a Teams channel or directly to users via personal webhooks. Per-event toggles in admin.